Management

ASSISTANT TO EXECUTIVE DIRECTOR (CALL US-0303931490)

Full Time

JOB DESCRIPTION

Manage Director’s electronic diary, assessing priority of appointments and reallocation
as necessary.
 Manage Director’s travel arrangements (including visas/accommodation).
 Process Director’s correspondence, ensuring that incoming correspondence is dealt
with by the Director/or on behalf of the Director, or other staff as appropriate.
 Maintain Director’s office systems, including data management and filing.
 Maintain records of Director’s contacts.
 Screen calls, inquiries and requests, and deal with them when appropriate.
 Assist Director in researching and following up with action on matters which fall within
the Director’s responsibility – chasing responses, triggering follow-up action.
 Produce documents, briefing papers, reports and presentations for the Director.
 Organize meetings and ensure that Director is well prepared for those meetings,
preparing agendas, per-meeting briefings and meeting papers.
 Manage arrangements for Trustees’ and Sub-Committee meetings, including
production/distribution of agenda and papers.
 Assist/support Director, Development Manager & Communications Manager in
arranging funding partner and other events.
 Meet and greet visitors at all levels of seniority.
 Supervise all Trust incoming/outgoing mail.
 Any other duties as may reasonably be required by the Director.
QUALIFICATION
DIPLOMA,HND,DEGREE OR ANY ANY OTHER PROFESSIONAL CERTIFICATE